Chinquapin Proxy Form & HOA Board or Committee Self-Submission Form 8.26.2025

Download & print/scan/email the forms as needed.

Proxy form: assign your vote to someone you want to cast your ballot. By Sept. 10 at 5 pm, email it to info@ipmhoa.com (send your proxy a copy) OR mail it to Chinquapin Homewowners Association, Inc.

PO Box 580

Arden, NC 28704

Self-submission form for the Board or a Committee: Send by Sept. 5 by 5 pm to info@chinquapinowners.com. This form is below the Proxy form.

Chinquapin Homeowners Association, Inc.

GENERAL PROXY

September 12, 2025 @ 2:00 PM

I/We , being a member in good standing, do hereby nominate, constitute, and appoint as my (our) agent and proxy , or if blank, The Board of Directors, to act in my/our name, place, and stead, and to vote as he/she sees fit on all issues that may arise at the Annual Meeting of Chinquapin Homeowners Association, Inc. to be held on Friday, September 12, 2025 at 2:00 PM at the Sapphire Valley Community Center located at 207 Sapphire Valley Rd, Sapphire, NC 28774. This general proxy shall expire as of the time of the final adjournment of the Annual Meeting for which it is granted, unless sooner revoked by the aforementioned in writing or in person.

Given this ______day of ___________________________, 2025

Printed Names________________________________________________________

Signature__________________________ Signature_________________________

Address/Lot #________________________________________________________

Proxies must be returned no later than 5:00 PM, September 10, 2025.

You may email your proxy to info@ipmhoa.com or mail it to:

Chinquapin Homeowners Association, Inc

PO Box 580

Arden, NC 28704

=========================================================

Chinquapin Home Owners Association

Application to Serve on the Board of Directors or on a Committee

Submit your application to info@chinquapinowners.com

You must return this form by Friday September 5, no later than 5pm.

Application for (Check all that apply):

_____ Board of Directors

_____ Committee Member (note: you do not need to be a Board member to serve on a committee)

_____ Finance _____ Operations _____ Policies & Compliance

_____ Social _____ Architecture Review _____ Trails & Conservancy

Member Name: _______________________________ Date: _________________

Phone : ________________________ Email: ______________________________

Lot /Address:____________________________________________________________

What is your relationship to the Chinquapin community? (e.g. home owner, property owner, rental owner of property(s), full-time, part-time, etc.).

What is your current and/or past professional and/or community service experience?

Is there anything else you’d like to share?